Personal data processing policy

You should take into consideration that the activities of public authorities are public and in some cases your personal data – in particular your name and the fact of contacting us (and in certain cases the subject matter) – may be disclosed to third parties or your name and the fact of contacting us may be disclosed in our document register. At least the following information regarding documents received and issued in accordance with the Public Information Act will be entered in the document register: details of the sender or recipient, the date, the manner of issue or receipt, the type of document and any access restrictions.

In the public view of the document register of the Prosecutor’s Office, the names of private persons are indicated by using initials or the notation ‘Private person’. We do not disclose personal identification codes or precise address details (we either indicate the name of the city or county or ‘from/to e-mail address‘ without indicating the specific address). As headings, we use ‘Complaint’, ‘Request for explanation’, ‘Memorandum’ or ‘Request for information’, etc. as a rule. The exact title can only be seen within the Prosecutor’s Office. A general access restriction applies to correspondence with private persons (serial restriction). If someone wants to consult your correspondence and makes a request for information, the serial restriction means that upon receiving the request for information, we will check whether the requested document can be disclosed in part or in full. We will make sure to redact your personal contact details, such as your (e-mail) address or telephone number (unless you are corresponding as a representative of a legal person or an institution). In other respects, the restriction of access depends on the content of the document. Possible grounds for access restrictions are set out in section 35 of the Public Information Act.

The personal data contained in your enquiry will be used to respond to you. If enquiries have to be made to other persons or authorities in connection with this, your personal data will be disclosed to them only to the extent necessary for responding to you.

We will use your personal data to process your enquiry and respond to you. If we have to send enquiries to anyone else in order to respond to you, we will disclose your personal data only to the extent absolutely necessary.

If you have sent us an enquiry that we are not competent to answer, we will forward it to the competent authority. We will also notify you of forwarding it.

Regardless of access restrictions, we will issue a document to an authority or person who has a direct right to request it under the law (e.g. a body conducting pre-trial proceedings or a court).

Correspondence with private persons is kept for five years. Documents exceeding this time limit must be destroyed.

The manner of conducting criminal proceedings is regulated by the Code of Criminal Procedure. The vast majority of procedural documents are stored in the e-File system and are not recorded in the public document register.

We will disclose the information obtained by the Prosecutor’s Office in the course of criminal proceedings to other parties to the proceedings, including for the purpose of exchanging information with other authorities to the extent provided for in procedural codes and necessary for the proceedings and the resolution of the case.

In correspondence with private persons in the course of criminal proceedings, we will indicate the recipient/sender of a document only by initials, not by name, in the document register kept by the Prosecutor’s Office. Such documentation is subject to a serial restriction – when a request for information is made, we will check whether the document can be released in part or in full. We will make sure to redact your personal contact details, such as your (e-mail) address or telephone number (unless you are corresponding as a representative of a legal person or an institution). In other respects, the restriction of access depends on the content of the document. Grounds for restrictions on access to the documents of criminal proceedings are set out in section 35 of the Public Information Act. As a rule, restrictions on access to documents during criminal proceedings are based on clause 35 (1) 1) of the Public Information Act, according to which all information collected in the course of the proceedings is for internal use only.

If the criminal proceedings are terminated on the basis of section 202 or 203 of the Code of Criminal Procedure, the order is published in PDF format in the document register of the Prosecutor’s Office. Prior to disclosure, the name and personal data of the suspect and other persons, including legal persons, are replaced by initials or characters and their places of residence are not disclosed.

Documents related to job applications will not be recorded in the document register. Access to applicants’ documents is limited to officials and persons involved in the decision-making process of the competition. The details of other applicants will not be disclosed.

Information on vacancies, as well as information for applicants for the positions of prosecutors or traineeships, is available on the website of the Prosecutor’s Office.

We rely on the information disclosed by the applicant and public sources and assume that we can communicate with the persons named by the applicant as references.

Applicants have the right to know what kind of data we have collected about them and the right to have access to such data and to submit explanations and objections. The details of other applicants will not be disclosed.

We keep the data of applicants who are not selected for five years.

The information concerning applicants is information with restricted access, to which third parties (including competent authorities) may gain access only in cases stipulated by law.

No information is collected about visitors to the website of the Prosecutor’s Office and their details are not disclosed.